It doesn’t matter what kind of business you’re in, its success depends on your ability (and the team’s ability, if you have one) to get things done. Productivity is the word of the day. Without the ability to reliably manage your workload on a daily basis or to meet those long-term goals on schedule, it’s all too easy to get snowed under the sheer amount of work that gets put off day-after-day. Here, we’re going to look at some of the most common sources of productivity problems, as well as what you can do about them.
Buried in busywork
We all have certain duties that don’t quite fit our criteria of being the most valuable way to spend our time, but they can be crucial to the business all the same. The admin duties that come with the job, whether it’s checking and answering emails, taking calls, keeping up with your accounting and the like can interrupt the tasks that really bring you closer to a profit. For things like HR, payroll, and accounting, there’s plenty of free software that can help you automate these processes or at least make them much more efficient. For admin that needs a more human touch, however, it might be worth considering a virtual assistant. They can ensure that the public face of the business is kept well-maintained while you get on with the work that really matters to you.
A load of loading
The vast majority of us are working on digital devices nowadays, whether that’s a desktop, laptop, tablet, or something entirely different. As crucial as our hardware can be to our work, it can also be one of our biggest weaknesses. From wear and tear to huge updates to security lapses, if we can’t use our devices, it can put a halt on the whole workday. It’s wise to always have a backup device in the wings for when your usual workstation decides to be uncooperative. To avoid that downtime as much as possible, IT services like Single Point Global can be an invaluable ally. Beyond that, taking the time to maintain your hardware and backup your data is critical. Relying on the Cloud means that you can take your business anywhere, on any device.
The last major issue is one that’s entirely man-made. How we organize our workday matters. We all have a hundred-and-one things to do, but which ones really demand our time? Tools like Todoist can help you better lay out your workload. You can prioritize different tasks based on both their urgency and their importance. Spend a little time at the start of the day prioritizing those tasks and schedule your work, giving yourself estimates of how long it will take you to do one task or the other. Email can be a big offender in this category, too. Allot yourself a block of time to check and reply to emails, but don’t let it interrupt your work otherwise unless it’s truly urgent.
Productivity is your key to success. Without thoroughly inspecting how you lay out your work and what interrupts it, you may never get the upper hand over your workload.